EMAIL MANAGEMENT CREATE A MAIL RULE

TERMS AND DEFINITIONS:

NO NEW TERMS

KEYS YOU WILL NEED TO KNOW:

Windows keys: no new windows keys

Screen reader keys: no new screen reader keys

EXPLANATION:

This lesson involves creating a rule. Since there are many different rules and alerts that you could create this will focus on creating one rule. To begin creating a rule press alt t for the tools menu and arrow to message rules, open that submenu and press enter on Mail…. A “New Mail Rule” dialogue box opens and the focus is on the condition “Where the From line contains people”. Place a check in that box with the space bar. To hear other conditions use the up and down arrow keys. Next tab once to the action that condition should take. The focus is on “Move it to the specified folder”. Place a check in that box with the spacebar. To hear other actions use the up and down arrow keys. Next tab again and you will edit the rule description. Arrow down to the condition you need to edit, in this case it says ‘where the from line contains people’ because that is what you selected in the first step. Press enter on that condition. This opens the “Select People” dialogue box where you can type in the person’s name or choose one from the contacts list. For the purpose of this lesson type in the name john, tab to the add button and press space bar, tab to the ok button and press the space bar. Now the rule description says ‘where the from line contains john’ instead of ‘where the from line contains people’. Arrow to ‘move it to the specified folder’ and press enter. The “Move” dialogue box opens and you need to navigate to the folder you want like a tree view. If you want to create a new folder you can tab to the new folder button to create a new folder. Once you have chosen the folder the rule description says ‘move it to the sample folder’ instead of ‘move it to the specified folder’. Tab again and you can name this rule. Let’s name it class rule and press enter. Now there is a rule called ‘class rule’ in the list of message rules in the “Message rules” dialogue box. Tab to the ok button and press the space bar. Now any messages from john will automatically go into the sample folder.

ACTIVITIES:

Create a mail rule called klausm that will send any email from klausm to the klausm folder.